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VIP Beverage: Accounts Receivable
General | Applying Payments | Billing, Statements, and Finance Charges
Dealing With Credit Problems | On-screen Inquiries | Reporting | Research Aids
| General |
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Date driven system. No month end closing steps. |
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Keep paid A/R history as long as desired. |
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Set credit limit, credit days, and terms by customer. |
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Optionally set credit limit and days by terms. |
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Keep A/R separate for different product types (beer, soda, wine) with override by customer. |
| Applying Payments |
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Flexible payment application, including easy method of entering chain payments covering invoices for several stores. |
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Automatically apply payments to invoices from oldest to newest or selected invoice forward. |
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Enter miscellaneous receipts (such as payment on employee sales, insurance reimbursements, etc.) so they are included in the day's deposit and posted to the general ledger. |
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Automatically apply payments collected by drivers and sales reps and entered on VIP Palm. |
| Billing, Statements, and Finance Charges |
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Multiple statement forms, including self-mailers. |
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Options to print postnet bar code and sort mailers by zip code. |
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Print statements for billing cycle or selected account. |
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Flexible setting of finance charges by customer. |
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Automatic calculation of finance charges with ability to review and change before adding to A/R. |
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Handles calculation of finance charges for bill-to customers. |
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Print detailed chain billing, consolidating outstanding amount due by chain with details of invoices and stores involved. |
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Print checks for accounts with credit balances (done in VIP A/P system). |
| Dealing With Credit Problems |
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Credit checked at order entry with warning or error to operator. |
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List accounts with credit problems and having orders for tomorrow. |
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List COD accounts for next day's delivery (by delivery route). |
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Option to print A/R aging on invoice. |
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List accounts close to due. |
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List accounts with credit problems sorted by presell sales route, telephone sales route, or driver-sell route. |
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Track NSF checks separately. |
| On-screen Inquiries |
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Quickly find accounts with A/R problems on screen. |
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View A/R transactions in a selected date range. |
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Look up how a check was applied. |
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Search A/R
- Search for a particular invoice to find what account number it belongs to.
- Search for an invoice for a certain amount.
- List all adjustments or just those greater than a certain amount.
- List payments of a certain amount.
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| Reporting |
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User defined A/R reports with the RANKER report writer
- Sort accounts by A/R balance (largest overdue account first).
- Review entries done by each user.
- Print listing of selected transactions (for example, adjustments).
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Flexible aging reports, selectable by accounts, sales rep, chain, billing cycle, and more. |
| Research Aids |
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Use customer comments to keep collection history for customer. |
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Use A/R invoice messages to note disputes on an invoice, why an adjustment is made to the invoice, and more. Optionally print these on |
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Track reasons for A/R adjustments, including posting to GL based on reason. |
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System tracks user ID, date and time of all entries so you can research entries. |
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