|
|
VIP's Edgar
|
Featuring...
- Auto email of reports to owners, managers, sales staff, suppliers, and vendors.
- Electronic storage of scanned documents such as signed invoices and bills of lading.
- Easy retrieval and reprint of reports and documents.
- Automated document handling, distribution, and filing.
|
| What Does VIP's Edgar Do? |
 Auto email |
Email reports to one or more people as soon as the job is completed. Stock status reports, back order reports, daily sales comparison, overdue lists, etc. are sent as soon as they are run. No more sorting and delivering printed reports. Reports are immediately available to decision-makers. |
 Burst |
A single report that page breaks by sales person, supervisor, sales manager, etc. can be automatically separated and delivered to each person's email. No more breaking apart long reports. |
 Bundle |
Designate two or more reports to get delivered in one email. As soon as the last report in the bundle is run, an email is automatically sent that includes all reports. No more collating of different reports for delivery. |
 Store |
Documents are automatically stored online—either permanently or temporarily. Eliminates filing and frees up space cluttered with boxes. |
 Retrieve |
Look up and view, reprint, or email any stored document. No more searching in multiple binders, filing cabinets, and boxes. |
 Scan |
Scan any paper document for online storage. Scan load sheets with signatures, final invoices with signatures and the driver's handwritten changes, bills of lading with receiver's marks...anything you now file and want to easily retrieve. |
 Archive |
Save older documents to CD or other media. Documents remain in the online index so they are easy to look up and retrieve. |
| How Edgar Increases Productivity |
| |
Send key reports, including all month-end reports, to the appropriate people—owners, managers, sales reps, and others—with no labor involved! The reports are also automatically filed. |
| |
Automatically distribute depletion reports directly to the suppliers. No more printing of numerous depletion reports and long faxing sessions. |
| |
Email each sales person's reports-month-to-date and year-to-date comparisons, quota comparison, distribution, new placements, and potential lost placements-before the weekly sales meeting. |
| |
Email statements and overdue notices to customers. No more stuffing and posting envelopes. |
| |
Retrieve all paperwork for a particular load-driver variance report, load sheet, original invoices, check-in sheet, etc. to research discrepancies. Everything's together! |
| |
Easily retrieve lost reports, payment entry sheets, and other records that are hard to reproduce. |
| |
Look up account and product edit sheets to track down when changes were made and who made them. |
| |
Reprint a scanned invoice with signature for a customer. Better still, email the invoice on the fly. No more taking a trip to the warehouse racks and searching through storage boxes. |
| Why Use VIP's Edgar? |
| |
Increases satisfaction of suppliers, customers, and employees. |
| |
Improves productivity by delivering needed information to decision-makers as soon as it is available and by automating repetitive tasks. |
| |
Substantially reduces labor costs in delivery, filing, and retrieval. |
| |
Reduces costs for paper, delivery (fax, postage), and storage supplies (cabinets, folders, etc.). |
| |
Reduces space needed for record storage. |
| |
Increases security by backing up documents and limiting access. |
| How VIP's Edgar Works |
| |
You identify the reports that you want to capture, send, and store. |
| |
Edgar monitors jobs and when an identified report runs, Edgar automatically captures, emails, indexes, and stores the report. |
| |
Scanned documents are stored in the same database. |
| |
Edgar stores reports and scanned documents in a compressed format, keeping disk space to a minimum. |
|
