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VIP Financials: General Ledger
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Featuring...
- Supports multiple general ledger books for today’s complex multi-company and multi-warehouse distributors.
- Tight integration with VIP Beverage System. Automatic posting of beverage transactions saves you time and gives you more accuracy and controls.
- Easy and quick research capability with on-screen inquiries that let you view account balances and drill down to detail making up journal entries.
- Design your own Balance Sheets and P&L statements with the General Ledger Report Writer.
- Better manage operations with complete budgets analysis.
- Stay in control with final closing of months.
- Full support for manual, recurring and accrual/reversing entries by multiple users.
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Easy-to-use | Automated posting | General Ledger Report Writer
Budget Analysis | Standard Reports | On-screen Inquiries | And there’s more
| Easy-to-use posting of journal entries |
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Enter recurring journal entries one time and repeatedly post these entries.
Easy entry and posting of accrual/reversals. You enter only the accrual entry. The revering entries are automatically generated and posted on the specified date.
Easy look up of general ledger accounts with Hunter search, including search by partial name.
Easy to close and reclose a month until finally closed.
Finally closing a month prevents anyone from posting to or reclosing a month.
Ability to work in new fiscal year before closing last fiscal year.
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| Automated posting |
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Automatically create journal entries of beverage transactions. Review, optionally change, and post these beverage transactions to the general ledger:
- Day’s sales and A/R transactions with entries for sales, discounts, CRV, COGS, Inventory, A/R, cash from day’s sales and A/R transactions.
- Driver expenses
- Miscellaneous invoice credits or debits
- Transfers
- Inventory transactions
- Accrued taxes on received purchase orders
- Depletion allowances
- Product samples
- Adjustments made when balancing physical inventory to computer counts
- Driver variances
Complete flexibility in setting up autoposting the way you track your business:
By beverage company or by warehouse.
By product type (beer, soda, wine, etc.), supplier, brand, package or item.
By unit (case, keg, etc.) or wine proof.
By account (transfer accounts, high volume accounts, territory, etc.)
By cost (FOB, freight, tax, etc.) for all inventory transactions.
By type of inventory transaction (adjustments, breakage, etc.).
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| General Ledger Report Writer |
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Create reports to suit the needs of your company.
Design your own row formats to specify which accounts are grouped together and where totals are drawn. You can:
- Create summarized reports by grouping accounts together.
- Combine accounts from different general ledger companies.
- List accounts in different order.
- Create departmental reports showing only accounts from one expense area.
Design what prints in each column. You can:
- Include figures from his year, last year, prior two years, and budget.
- Include budget figures.
- Perform arithmetic between columns.
- Express amounts as cents per case.
- Show the percent that a column represents of any total level so you can see account balance as percentage of sales or gross margin.
- Sequence the report by values in a column. For example, review expenses ranked from highest to lowest.
Export report to a PC spreadsheet.
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| Budget Analysis |
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Create up to 9 budgets for use in the General Ledger Report Writer.
Create or update a budget that includes:
- Actuals from all or part of a year.
- Figures from other budgets.
- Actual or budget figures with a specified percentage increase or decrease.
- Create a forecasted P&L using budget that includes combination of actual activity and budget months.
- Print up to 3 of the 9 budgets on the same income statement to show current year budget and mid-year revised budget versus in comparison to actuals.
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| Standard Reports |
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Basic P&L report, including in cents per case.
12-month P&L with options to print comparisons in over/under format, compare two years, compare to budget, and print in cents per case.
Trial balances and detailed general ledgers for selected date, optionally using custom row format.
Chart of accounts.
Audit for a range of journal entries.
Books of original entry by date.
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| On-screen Inquiries |
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Research general ledger postings right on the screen.
View journal entries posted to an account, then drill down to the details making up the journal entries, including original AP invoice.
Optionally use long descriptions for general ledger entries, reducing need to go back to original documents when researching.
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| And there’s more |
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Easy renumbering of general ledger accounts.
Amortization schedule.
General ledger account labels.
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